Privacy
Privacy Policy
How dotint.careers processes account, profile, matching, billing, notification, and support data.
Version: 2026-08-31-v4
Last updated: 2026-08-31
This Privacy Policy explains how Spherical Origins GmbH & Co. KG processes personal data when you use dotint.careers (the "Service"). The Terms of Service, in particular sections 2, 4 and 6, describe the Service, its automated features and optional Ambassador support. This Policy addresses only the related processing of personal data.
1. Controller and contact
The controller is Spherical Origins GmbH & Co. KG, Kurt-Schumacher-Str. 2, 53113 Bonn, Germany.
Privacy questions and rights requests: support@dotint.careers
No data protection officer has been designated. Further operator information is available in our Impressum.
2. Data we process and where it comes from
Depending on how you use the Service, we process:
- account and authentication data, including your name, email address, identifiers, access status and sign-in or session information;
- profile, CV and P.11 data, including employment, education, skills, languages, preferences and other information you enter or upload;
- vacancy, match, interaction and application-assistance data, including scores, rankings, explanations, drafts, review requests, feature interactions and application-status choices;
- Ambassador-support records, where you enable that optional feature, including the Ambassador's identity, consent version and scope, grant and withdrawal timestamps, and access-audit records;
- communication preferences and delivery records;
- billing and payment metadata, including your selected plan, subscription status, Stripe references and invoice information;
- support messages and the identity or contact details attached to a signed-in support interaction; and
- security and operational records, including request, error, administrative and email-delivery records.
Most of this data comes directly from you. Authentication and payment providers supply account or transaction status, and the Service generates match, usage, delivery, consent and security records when you use it.
We do not seek special-category personal data for matching or application assistance. Please do not submit information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric identification data, health, sex life or sexual orientation. Free text and uploaded documents may nevertheless contain unexpected information. If you submit such information inadvertently, remove it where the Service permits or contact us.
3. Purposes and legal bases
| Purpose | Data involved | Legal basis |
|---|---|---|
| Create and operate your account and provide the features you request | Account, profile, CV/P.11, vacancy, interaction, matching and application-assistance data | Performance of a contract or steps at your request before a contract (Art. 6(1)(b) GDPR) |
| Provide optional support through your named referring Ambassador | Consent record and the identity, contact, profile-readiness, preference, matching and candidate-facing information within the scope you select | Consent (Art. 6(1)(a)); you may withdraw it at any time |
| Enforce Ambassador access limits and demonstrate consent or withdrawal | Consent, withdrawal, access and security records | Legitimate interests in security and accountability (Art. 6(1)(f)) and legal obligations where applicable (Art. 6(1)(c)) |
| Operate paid plans, advisory purchases, payments, invoices and accounting | Account, subscription and billing metadata | Contract performance (Art. 6(1)(b)) and legal obligations (Art. 6(1)(c)) |
| Send requested vacancy notifications and necessary account or service messages | Contact, preference and delivery data | Contract performance (Art. 6(1)(b)) |
| Send the optional platform-news digest | Name, email, subscription choice and delivery data | Consent (Art. 6(1)(a)) |
| Measure Service use and prepare anonymous aggregate statistics | Interaction, matching and application-assistance activity | Legitimate interests in evaluating and describing the Service (Art. 6(1)(f)) |
| Secure and maintain the Service, prevent abuse and diagnose failures | Account, request, security and administrative records | Legitimate interests in security and reliable operation (Art. 6(1)(f)) |
| Respond to support or rights requests and handle legal claims | Contact, support and relevant account records | Contract performance, legal obligations or legitimate interests, as applicable (Art. 6(1)(b), (c) or (f)) |
Where we rely on legitimate interests, you may object as described in section 9. Statistics published as anonymous aggregates do not identify individual users. We suppress or combine narrow breakdowns where they could disclose an individual's activity.
Your name, email address and authentication data are required to create and operate an account. Payment information is required only for a paid order. Profile, CV, P.11 and preference information is optional, but missing information may limit matching and other features. Refer to sections 1, 2 and 8 of the Terms for the corresponding account and paid-service rules.
4. Automated processing
We use profile, CV or P.11, preference, vacancy and relevant interaction data to produce summaries, matches, rankings, explanations, guidance, reviews and drafts. This may involve profiling and uses the AI providers listed in section 6.
OpenRouter is used only for admin-only shadow or comparative matching. Its output is not shown to candidates and does not determine candidate results, rankings, eligibility or entitlements.
We do not make decisions based solely on automated processing that produce legal or similarly significant effects for you. Refer to section 4 of the Terms for the role and limitations of automated outputs.
5. Optional Ambassador support
Section 6 of the Terms defines the optional Ambassador-support feature. If you enable it, your named referring Ambassador may receive the information identified on the consent screen, such as identity and contact details, profile-readiness information, job preferences, matching status, Apply/Maybe/Skip counts, and candidate-facing vacancy or match cards and explanations within the selected scope.
This processing is based on your consent. You may withdraw it through the available setting or by contacting us. Withdrawal ends future access and does not affect processing carried out before withdrawal. Through this feature, the Ambassador does not receive your uploaded CV or P.11 files, application materials, billing information, support requests or internal operational records.
We retain consent, withdrawal and proportionate access-audit records where necessary to demonstrate compliance, investigate misuse or handle legal claims.
6. Providers and other recipients
| Recipient | Purpose |
|---|---|
| Clerk | Account authentication and identity management |
| OpenAI | AI-supported extraction, summaries, matching, ranking, guidance and drafting |
| OpenRouter, including the model provider used for a routed request | Admin-only shadow or comparative matching |
| Amazon Web Services, including S3 and SES | Hosting, storage and email delivery |
| Stripe | Checkout, subscriptions, payments and billing administration |
| Your named referring Ambassador, only with your consent | The support information identified on the consent screen |
If you use an in-product support feature while signed in, your name and email address may be attached to that support interaction so that we can answer you. We may also disclose personal data where required by law or necessary to establish, exercise or defend legal claims.
7. Transfers outside the EEA
Some providers listed in section 6 may process personal data outside the European Economic Area. Where required, transfers rely on an applicable adequacy decision, including the EU-US Data Privacy Framework where available, or safeguards such as the European Commission's Standard Contractual Clauses. Contact us for information about the safeguard relevant to a particular transfer or to request a copy where available.
8. Retention and deletion
We keep account data while your account is active and as necessary to provide the Service. Accounts inactive for one year are deleted after 30 days' advance notice unless the account is used during that notice period.
We retain limited data longer where required for billing or accounting, dispute resolution, fraud prevention, security, consent records or legal claims. Backups, logs and provider systems may retain limited data until their applicable retention periods expire or the data is overwritten.
You may request account deletion at support@dotint.careers. Anonymous aggregate statistics may remain after account data is deleted because they no longer identify individuals.
9. Your rights
Subject to the applicable legal conditions, you may request access, correction, deletion, restriction of processing or data portability, and you may object to processing based on legitimate interests. Where processing is based on consent, you may withdraw that consent at any time without affecting processing carried out before withdrawal. The platform-news unsubscribe link and your communication preferences provide a direct way to withdraw that particular consent.
Contact support@dotint.careers to exercise a right. You may also lodge a complaint with a supervisory authority, in particular in the country where you live or work or where you believe a breach occurred. Our competent supervisory authority is the State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia.
10. Cookies and technical operation
We use session and security mechanisms required for authentication and operation of the Service. If we introduce non-essential browser tracking or analytics requiring consent, we will provide the necessary information and choice before using it.
11. Changes to this Policy
We identify the current version and date on this page. We will give additional notice of a change where required.